Implementation of a Hospital Electronic Surgical Registry in a Lower-Middle-Income Country

• Published in: World journal of surgery 2016-12, Vol.40 (12), p.2840-2846
• Main Authors: Dasari, Mohini, Garbett, Marcelo, Miller, Elizabeth, Machaín, Gustavo M., Puyana, Juan Carlos
• Format: Article
• Language: English
• Subjects: Abdominal Surgery; Cardiac Surgery; Chief Resident; Clinical Competence; Department Chair; Department Head; Developing Countries; Electronic Health Record; Electronic Health Records - organization & administration; Focus Groups; General Surgery; Humans; Income; Medicine; Medicine & Public Health; Original Scientific Report; Registries; Surgery; Surgery Department, Hospital - organization & administration; Theoretical Domain Framework; Thoracic Surgery; Vascular Surgery
• ISSN: 0364-2313; 1432-2323
• DOI: 10.1007/s00268-016-3654-3

Background While the benefits of using electronic health records (EHRs) in both developed and low- and middle-income countries are known, the barriers to implementing EHRs in lower-middle-income countries have not been fully characterized. We assessed organizational readiness for implementation of a mobile (tablet-based) EHR, to create a real-time electronic surgical registry, in a busy lower-middle-income country hospital. Methods Six semi-structured focus groups were conducted with hospital administrators, faculty surgeons, surgical residents, interns, nurses and medical students in a large urban hospital in Asuncion, Paraguay. Focus groups were conducted over the course of three weeks during the pre-implementation phase to identify barriers to implementation. Focus group data were coded using the Theoretical Domains Framework (TDF), which are 12 validated domains related to behavior change. Results Reinforcement, environmental context/resources and roles/responsibilities were the most relevant TDF domains that emerged. Residents and students were more uncertain than faculty and department heads about who would enforce the use of the tool in place of paper charting. Internet quality was a concern raised by all. The local, normative hierarchical structure within the surgical department, including piecemeal communication between the department heads and the residents about roles and responsibilities, was a major perceived barrier to implementation. Conclusions Uncertainties about reinforcement, roles and responsibilities for using a novel EHR tool, and technology infrastructure are potential barriers to address in the pre-implementation phase of introducing an EHR to a lower-middle-income country surgical service. Addressing these potential barriers with all stakeholders prior to implementation will be a critical next step in this effort.